Body
Microsoft Teams meetings can be joined via the Microsoft Teams desktop client or a web browser. Some tenants have Microsoft Teams meetings enabled where you can also call in using a phone.
To download the Microsoft Teams desktop client, click on the purple Download the Windows / Mac app icon or on the Join on the Web icon. If you already have installed the Microsoft Teams desktop client, click on the Launch it Now links below the two buttons.
How to join a Microsoft Teams meeting in the desktop app
Open the Microsoft Teams app: Locate the Teams icon on your desktop or your applications folder, and double-click to open it.
Navigate to the meeting: There are two primary ways to find your meeting:
- Calendar: If the meeting has been scheduled in your Microsoft Outlook calendar, click on the Calendar icon in the left sidebar. Locate the meeting in your calendar view and click on the Join button.
- Meeting invite: If you received an email invitation, open the email and click on the Click here to join the meeting link. This will automatically open the Teams app and take you to the meeting.
Click the “Join” button: Once you're in the meeting preview window, you'll see a prominent "Join" button. Click on it to initiate the joining process.
Configure audio & video settings (optional): Before joining, you can adjust your audio and video settings.
- Audio: Click on the microphone icon to select your preferred microphone and speaker devices. You can also test your microphone to make sure it's working correctly.
- Video: Click on the camera icon to select your preferred camera. You can also turn off your video if you choose not to be seen.
Join the meeting: Once you're satisfied with your settings, click the Join Now button to enter the meeting.
Pro tip: If you're running late, you can still join a Teams meeting even if it has already started. Simply follow the same steps outlined above.
How to join a Microsoft Teams meeting in a web browser
One of the most convenient aspects of Microsoft Teams is its accessibility via a web browser (both Microsoft Edge and Google Chrome work). This means you can join meetings directly without the need to install the desktop app, making it perfect for situations where you're using a shared computer or don't have immediate access to your device.
Navigate to the meeting: Like the desktop app, you can join your Teams meeting from your calendar or a meeting invitation email:
- Calendar: You can find a meeting link directly within the event on your Microsoft Outlook calendar. Navigate to the Calendar icon in the left sidebar of the Outlook browser page. Locate the meeting in your calendar view and click on the Join button.
- Meeting invite: If you received an email invitation, open the email and click on the Join the Meeting Now link. This will automatically open the Teams app and take you to the meeting.
Choose to join on the web: On the landing page, you will be presented with two options: to download the Teams app or to join on the web instead. Click on the Continue on this browser to proceed with joining on the web.
Configure audio & video settings: Before entering the meeting, you will have the opportunity to set up your audio and video:
- Audio: Select your preferred microphone and speaker from the drop-down menus. You can also conduct a quick audio test to ensure everything is working properly.
- Video: Choose your desired camera from the available options. If you prefer not to share your video, you can turn it off.
Join the meeting: Once you've configured your settings, simply click the Join Now button to enter the meeting.
|
Important note: While joining Teams meetings through your web browser is incredibly convenient, some advanced features might be limited compared to the full desktop app experience. However, for most standard meetings, the web version provides all the necessary functionalise for effective participation
|
Joining a Microsoft Teams meeting via the mobile app
The Microsoft Teams mobile app allows you to stay connected and participate in meetings even when you're away from your desk. Whether you're commuting, traveling, or simply on the move, the mobile app provides the flexibility to join meetings and collaborate effectively from the palm of your hand.
The steps for joining a Microsoft Teams meeting using the mobile app are very similar to that of the desktop app – you just use your phone instead.
Download & install the app: If you haven't already, download the Microsoft Teams app from your device's app store (App Store for iOS or Google Play Store for Android). Install the app and open it.
Sign in or create an account: If you already have a Microsoft account, sign in using your credentials. If not, you can create a new account directly within the app.
Navigate to the meeting: There are a couple of ways to find your meeting in the mobile app:
- Calendar: Tap on the Calendar icon at the bottom of the screen. Locate the meeting in your calendar view and tap on it.
- Meeting Invite: If you received an email calendar invitation, open the email on your mobile device and tap on the Join Microsoft Teams Meeting link. This will automatically open the Teams app and take you to the meeting.
Tap the "Join" button: Once you're in the meeting preview screen, you'll see a prominent Join button. Tap on it to proceed.
Configure audio & video settings (optional): Before joining, you can adjust your audio and video settings:
- Audio: Tap on the microphone icon to select your preferred audio source (phone audio, device audio, or Bluetooth). You can also mute your microphone if needed.
- Video: Tap on the video icon to select your preferred camera. You can also turn off your video if you choose not to be seen.
Join the meeting: Once you're ready, tap the Join Now button to enter the meeting.
| Tip: The Teams mobile app also allows you to participate in chats, access files, and collaborate with your team, even when you're not in a meeting. |